Once an event has abstracts, you can search for a specific abstract, check counts by stage, and open an abstract to review its details. You can also find a contact’s abstracts and unfinished drafts from the contact’s own record.
Prerequisites
- You need access to the event whose abstracts you want to search or review.
Search an Event's Abstracts
- Go to Meetings & Shows › Events › (the event) › Abstracts.
- On the Search & View tab, fill in the fields you want to search by: title, presenter name, city, state, country, job title, email address, abstract type, submission date range, status, or abstract ID. Then select Search.
Result
Rhythm lists every matching abstract for the event you opened. Because the search is limited to that event, abstracts from other events never appear, even when their details match your criteria.
Tip
Rhythm remembers the last criteria you searched for in this browser, and that saved search is shared across all event abstract searches. If the search form is already filled in unexpectedly, those values may be from a search you ran in another event.
See Abstract Counts at a Glance
The Abstracts Overview and Search page shows headline counts above the search form, including the total number of abstracts and the number in review. It also shows two additional counts, depending on whether your account uses the current or legacy decision process. Select a count to open the query tool with a prepared query for that status, where you can review the numbers in more detail.
Tip
The count labeled "Abstracts in Review" includes only abstracts with a submitted status. It does not include abstracts that are already assigned to reviewers and being worked on.
Open One Abstract's Full Page
Select an abstract’s title from the search results or a recently viewed abstracts list to open its full page. From there, you can read the abstract body, review details such as the submitter, co-authors, session tracks, and last change information, and see related sessions, reviews, and any custom abstract fields your association has added.
An abstract saves a copy of some presenter and co-author details so those details can appear in lists and searches without looking up the contact record each time. That copy includes the main presenter’s contact details and the first five co-authors. The copied details refresh only the next time the abstract is saved, so a contact name change does not appear on an existing abstract until the abstract is saved again. Only the first five co-authors are stored this way, so a sixth or later co-author will not appear anywhere that relies on those copied details, including standard query output and the Events API, which are both limited to the same first five.
Tip
If presenter, panelist, or co-author details seem to be missing somewhere, such as on a submission's review step, that does not necessarily mean the information was lost. Check the abstract's own page first; the underlying data can still be on the abstract even when a particular view does not show it.
Tip
To preview a notification email for an abstract's approval or submission process, you need the ID of an abstract that already exists. Open the abstract's page, select its options menu, and choose Copy ID to Clipboard to get that ID.
Tip
If your association uses legacy reviews, the abstract’s page also shows an average review score and a total review score for the current review round. Rhythm recalculates these scores from the abstract’s reviews every time you open the page, whether or not the abstract has scores for that round yet.
Find a Contact's Abstracts and Drafts
Open the contact’s own record and select the Abstracts tab. This tab lists every abstract where the contact is the submitter, main presenter, or a co-author, across every event. It also lists unfinished abstract drafts the contact saved but never submitted, with the newest items first.
Warning
A draft is not the same as an abstract, and you cannot open a draft row on this tab the same way you open a submitted abstract. The tab does not identify the contact’s role on each row: submitter, presenter, or co-author. The Presenter column always shows the abstract’s main presenter, who may be someone other than the contact whose page you are viewing.
Related Reading
To create, edit, or delete an abstract directly, or to submit one on someone's behalf, see Create, Edit, or Delete an Abstract in the Console. To record a decision on an abstract you found here, see Change an Abstract's Status. To turn an accepted abstract into a session, see Create Sessions from Abstracts. For more about a contact's own record page, see Review a Contact's 360 Page. For deeper analysis across many abstracts than a single search allows, see Design and Run a Query.