Concepts

When a place opens on an event, session, or function waitlist, Rhythm can offer it automatically to the next person in line, email them the details, and move on to the next person if they do not register in time.

A booth is a numbered space on a show floor, identified by its event and booth number, named after that number unless staff give it another name, and always in one of a few statuses that staff or a paid purchase can set.

A speaker profile belongs to a person across every event they present at; an event speaker is that person's name, photo, and biography at one specific event, taken from a session's speaker picks or added directly.

Once a registration order is reported paid, Rhythm activates the registration (or holds it for approval), sets up the guests, sessions, tickets, and credits it bought, and sends the right confirmation emails automatically.

A booth purchase is checked out and paid like any other order, and once it is fulfilled Rhythm turns it into one exhibitor record for the organization, holding its booths, add-ons, staff, and registration history — creating that record automatically if it does not exist yet.

A paid change to a registration is applied once the change order is paid; cancelling an order line removes the matching guest, session, ticket, add-on, credit, or webinar place, and cancelling the whole registration order cancels the registration itself.

A registration's price follows the deadline tier in force when the order is placed, adds a member price when the order qualifies, can add a special pricing rule or a group discount based on how many people are already on the order — all worked out automatically, line by line.

Priority points measure how much an organization has supported your association, and Events uses them to decide which organizations may buy exhibit booths first; points from a rule are recalculated automatically and cannot be edited by hand, but manually assigned points can be.

A session place is a registrant's spot in one session, set up automatically when their registration is fulfilled; only active places and waitlisted people count toward whether a session shows sold out, and the sold-out flag can lag behind a change you just made.

A session is a scheduled item in an event's program — a talk, workshop, or panel — with its own time, track, type, and speakers; Rhythm blocks deleting a track, type, room, or other setup record that a session still uses, and can let a presenter edit their own session in the Portal for a limited time.

A show floor is one area of an event's exhibit hall; its floor plan is the drawing you lay out on the virtual show floor, and saving a new layout replaces the plan rather than keeping the older one.

What it means for an event, session, or function to be sold out, why registration stops, and what you can do instead.