Award Submission adds ten ready-made Portal pages where members can browse awards, apply, nominate someone, submit references, and view their own award applications. You do not need to design each page yourself.
What It Controls
When you turn on Award Submission, Rhythm adds this fixed set of pages to your Portal:
| Page | What it's for |
|---|---|
| Browse Awards | Lists awards that are currently open to members |
| View Award | Shows one award’s details, including its nominate or apply options |
| View My Awards | Shows the awards a member has received |
| Edit Award Recipient Info | Lets a recipient update their own information |
| Submit Award Application | Guides a member through applying for one award |
| View Award Application | Shows one submitted application |
| Edit Award Application | Lets a member revise a submitted application, when the award's process allows it |
| My Award Applications | Lists a member’s own award applications across every award. It does not list nominations, so a member who was only nominated will not see that here |
| Submit Award Nomination | Guides a member through nominating someone for one award |
| Submit Award Reference | Lets a referee complete their reference |
You can turn on the feature and choose where these pages appear in your Portal. You cannot change which pages are included or add new pages to this set. If you want to arrange award content differently, use the individual Awards blocks in the page designer and place those blocks on your own pages instead of using this fixed catalog. There is also no built-in page where members can see nominations they have made, and there is no dedicated area for closed nominations. If members need either option, treat it as a feature request rather than something this catalog currently offers.
The Edit Award Application page lets a member revise their submission only when the award's application process has application updates turned on for the Portal. When that setting is off, or after the modification deadline has passed, the member cannot change the submission themselves. If a change is genuinely necessary, an administrator can remove the application in the Console so the member can submit again.
The checkout on the Submit Award Application page follows the checkout settings on the specific application process, including whether the applicant can bill their organization or is prompted for a donation. Keep attachments modest on this page as well. Applicants can technically upload more, but recommend keeping total uploaded files to around 1 GB or less so the page does not feel slow to submit.
If a program needs something closer to a third-party nomination, where someone other than the subject fills out the form, build that on the application side instead of the nomination side. Use an Award Application process, add a custom field for the applicant to name the person they are applying on behalf of, such as a picklist with a custom-entry option, and send the confirmation email only to the submitter. This keeps the built-in reference and review workflow, which the standard nomination path does not offer in the same way.
Where to Find It
You turn on Award Submission and place its pages in your Portal’s page and feature settings. Those settings are separate from the setup pages you use to manage Awards.
Tip
If you reuse the same microsite for an annual award or scholarship, review your older award records each year and set their own Portal visibility to No. Otherwise, a prior year's award can still appear alongside the current one on Browse Awards.
Sign-In Is Always Required
Members must sign in to use any of the ten pages, including Browse Awards. Visitors cannot see your account’s open awards, even the list, until they have an account and are signed in.
Tip
If you want people to browse open awards before they sign in, place the List Awards block on one of your own pages instead of relying on the Browse Awards page this feature installs.
Because sign-in is required, an external recommender who does not have a Portal account cannot submit a reference through Submit Award Reference. That page will not work for a public visitor, no matter how it is configured. If most of your referees will not have accounts, plan for that before you rely on this page for your reference process.
Warning
If an emailed reference link returns a 401 error, check that its Submit Award Reference page is set to require sign-in rather than public access. Setting it to public does not make it usable by an anonymous referee. The page is private by default, and the underlying request still requires a signed-in session, so a public-access misconfiguration is a common cause of a 401 on that link. The page also must be installed and published for the emailed link to work at all. If it is missing or unpublished, reinstalling the Award Submission Portal feature's pages resolves it.
Menu Entries
Only three of the ten pages appear in the Portal’s Awards menu: Browse Awards, My Awards, and My Award Applications. The other seven pages are tied to one specific award, application, nomination, or reference, so members reach them from links inside the menu pages, such as a Submit Nomination button on an award’s page. These seven pages need that award context to work. A direct link to a submission page from an unrelated landing page will not work; the member needs to browse to the specific award first, then use the button on that award's own page.
Warning
Browse Awards' own address uses the singular "award" rather than "awards." If you or a member types a link by hand, use the address the Browse Awards menu entry points to instead of guessing. After you turn the feature on, open the Browse Awards menu entry yourself and confirm that the address it resolves to matches what the award detail pages and their back buttons expect. Otherwise, an unexpected address here might not surface until a member follows a link and lands somewhere unintended.
Known Display Issues
Review these issues before you turn on the feature:
- Edit Award Recipient Info is a placeholder. This page does not do anything yet. A recipient who reaches it sees only a message that the page exists, with nothing to fill in and nothing to save.
- Three pages may render unusually. Submit Award Application, Submit Award Nomination, and Submit Award Reference each have a small markup inconsistency in how they are declared. Most browsers should still display the page normally, but one of these three pages could show unexpectedly if your Portal reprocesses page markup.
- Image uploads have a 10 MB limit. An image over that size can attach without an obvious error, but it shows as a broken thumbnail wherever the application's images display, including the application 360 view. If a submitted photo looks broken, check its file size first.
- A long application form can feel cluttered. You cannot make a field group collapsible. If a section is long enough to need its own page, split it onto a separate page in the form instead of leaving it as one long expanded group.
- A submitted member sometimes sees Update My Application without the form loading. If a member selects the update action on their own application and the form does not appear, have them try again or contact you directly rather than repeatedly resubmitting.
- A Review step can show the generic "Save Changes" label even for a final submission. If a workflow's Review step is meant to submit rather than just save, label that transition explicitly. Otherwise, the button may keep showing the default text instead of Submit.
Who Can Do This
Turning on Award Submission and arranging its pages is a setup task you handle in your Portal’s settings.
Related Reading
Decide which Portal options are offered for a given award, and whether the award is listed at all, in Turn On Award Features and Control Portal Visibility. See what a member finds on the award page this feature installs in View an Award and What You Can Do in the Portal, and on the applications list in View and Manage Your Applications.