When an applicant names you as a referee, Rhythm emails you a link to complete the reference in the Portal. The link opens the reference directly, so you do not need to search for the award or set anything up.
You will not see a separate page in your account for pending reference requests, like a reviewer’s queue. Use the link in the invitation email to open the reference you were asked to provide.
When to Use This
Use this article after you receive an email asking you to provide a reference for an award applicant.
Prerequisites
- You have the invitation email with your reference link.
- You can sign in to the Portal as the person who received the reference request.
Complete Your Reference
- Open the link in your invitation email.
- Sign in to the Portal, if you are not already signed in. If the invitation went to an email address without a Portal account, you may need to create one first using that same email address.
- Confirm or update your contact details on the form Rhythm shows, and update your organization’s details if asked.
- Answer the award’s reference questions.
- Submit the form.
Result
Rhythm records your reference as completed. Rhythm emails the applicant to let them know you submitted your reference, unless that notice is turned off for the award’s process. After you submit, Rhythm returns you to the award’s page.
If Your Reference Is Already Completed
If you open a reference that was already submitted, or one the association marked as declined, Rhythm tells you the reference has already been completed and does not show the form again.
Tip
If you need to change an answer after you submit, contact the association directly. You cannot reopen a completed reference from this page, and you cannot return here to review your original answers. Administrators can find a submitted reference’s answers on the related application’s References tab in the Console.
If You Can't Open the Reference
Warning
Rhythm only lets you open and submit a reference addressed to you. If you sign in as someone else, or open the link when you are not the invited referee, Rhythm shows an error instead of the form. Make sure you sign in with the account that received the invitation.
Will the Applicant Know I've Submitted?
Yes, in most cases. After you submit, Rhythm emails the applicant to let them know one of their references has been completed. If that notice is turned off for the award’s process, Rhythm does not send an email.
Related Reading
To see the award your reference is for, see View an Award and What You Can Do in the Portal. If your own contact details need updates beyond what this form asks for, you can update them directly through your account profile.