A site visit is a trip a visiting team makes to a school as part of accreditation. Rhythm gives you one place to find the visits you care about, and one page that brings together the details for a single visit.
When to Use This
Use this when you need to find a specific site visit, check how many visits are still coming up in your program, or review one visit’s team, reports, activities, evaluations, notices, notes, and custom fields.
Prerequisites
- You need a current program set because Site Visits shows the visits for the program you're working in.
Search for a Site Visit
- Go to Accreditations › Site Visits.
- Optionally narrow your search using Type:, School:, Name:, Start Date:, End Date:, or ID:.
- Select Search.
Result
The results list the dates, type, and school for each matching visit. Select the Dates link to open that visit’s page.
Tip
The Upcoming Visits figure at the top of the page counts visits still to come in your current program. When you select it, Rhythm opens a query that is not limited to your current program, so the number you opened from may not match the list you see.
Open a Visit's Record
- From a search result, or from a school's own Visits tab, select the visit.
Result
The visit’s record opens with a summary card showing the visited school, visit type, dates, evaluation process, and the date the team roster was sent. It also includes tabs for Team Members, Reports, Activities, Evaluations, Notices, Custom Fields, and Notes.
Each tab shows only the first page of its list. If a visit has an unusually large number of team members, reports, evaluations, or activities, the tab may not show all of them. The Notes tab shows free-text notes staff have added to the visit, and the Custom Fields tab shows any custom fields your account has defined for visits.
Find a School's Visits
- Open the school's record (see Find and Open a School).
- Select the Visits tab.
Result
The tab lists every visit made to that school in your current program. If the school has no accreditation in your current program, the tab says so instead of listing visits. From here, you can also start scheduling a new visit for the school; see Schedule a Site Visit.
Tip
This search covers your current program only. The School: filter on the main Site Visits search is also not limited to schools in your program; it lists organizations from your whole account, so a school outside your working program can appear there too.
Related Reading
To schedule a new visit, see Schedule a Site Visit. To change a visit’s details afterward or remove one made by mistake, see Update or Delete a Site Visit. To find the reports linked to a visit, see Find and Open Reports in the Console.